- Adopt the "you attitude".
- Focus on the real subject.
- Write actively, not passively.
- Cut unnecessary words and phrases.
- But don't leave out key words.
- And don't forget your manners.
- Avoid outdated expressions.
- Put a cap on the buzzwords.
- Unstack your modifiers.
- And, of course, proofread.
Here, for instance, is the example provided with the admonition to avoid outdated expressions.
Draft: Attached herein for your reference is a duplicated version of the aforementioned deed.
Revision: I have enclosed a copy of the deed.
As for putting a cap on buzzwords, you will understand immediately what does not work when you read Nordquist's example:
Draft: At the end of the day the bottom line is that we should facilitate opportunities for employees to provide input on best practices.
Revision: Let's encourage people to make suggestions.
Read the post in its entirety here: "Top Ten Editing Tips for Business Writers".
And while you're at it, study Nordquist's Top 10 Proofreading Tips, too.
- Additional reading: "Bad grammar, poor punctuation: a sure recipe for disaster at your workplace".